Purchase Orders contain costs and build stronger vendor relationships

Client: Media and Entertainment company

Business challenge: Accounts payable process was slow and costly.  Unexpected invoices created budget/forecast variances, which were backwards looking and therefore limited proactive cost containment. Vendors were increasingly unhappy and demanding which impacted the business’s ability to negotiate favorably.

Agility services: Advisory, Consulting

Agility engagement:  We were brought on to design and build Purchase Order processes as a part of a large enterprise-wide Oracle Fusion ERP implementation. Representing the sponsoring division for Purchase Order functionality, who was eager to use purchase orders to formalize the purchasing processes, provide full transparency of costs prior to commitment and automate the expense accrual at good receipt, our team acted as the functional lead from design through implementation.

Key deliverables of this project included process reengineering that involved workflow design, process optimization and staff development.  We contributed to design decisions related to sale tax integrations, invoice matching thresholds and approval logic design that leveraged dynamic resources from the PPM module.

Our engagement continued through deployment and hypercare.

Business Outcome: The client has gained an improved vendor experience, cost containment opportunities and rightsizing of the staffing needed to run their rapidly growing portfolio of businesses.

Tech stack: Oracle Cloud Fusion, Vertex Tax, Apex